KeepMyProof
Workplace evidence
How to document problems at work
Write down what happened the same day: the date, time, place, who was there and what was said. Keep copies of what was sent to you, such as pay stubs, schedules, reviews, messages, your complaints and the replies. Do not record people secretly or copy company systems. The EEOC website explains filing deadlines.
Educational only. Not legal advice.
Download the free printable checklist (PDF)
One page, no email needed.
- Handbook and policies
- Pay stubs, schedules and hours
- Messages sent to you
- Dated notes of what happened
- Complaints you made and the replies
- Job reviews and warnings
Workplace rules by state
- Deadlines to file a workplace discrimination or harassment complaint
- Meal and rest break rules at work
- Minimum wage, overtime and tipped pay
- Overtime pay rules
- Work hours, night limits and work permits for teens
- Unpaid wages, paydays and your final paycheck
Workplace evidence: rules by state
How to keep these papers
Keep dated copies of the papers you already have in one place, and write the day something happened on the same day. KeepMyProof is a private phone app for that: folders with checklists, the day it happened next to the day you saved it, and one PDF of a folder when someone asks.
Coming soon to Google Play.
Questions
Is there a deadline to file a discrimination charge?
Yes. The EEOC says a charge generally must be filed within 180 calendar days of the event, extended to 300 days where a state or local agency enforces a similar law. Its page on time limits explains the details. EEOC: time limits for filing a charge
What counts as retaliation?
The EEOC describes retaliation as punishing someone for asserting their rights, for example after a complaint about discrimination. Its retaliation page lists examples. EEOC: retaliation
What should a work incident note include?
The date and time, the place, who was there, the words used as closely as you remember them, and anything you did afterwards, such as telling a manager. Write it the same day and do not change old notes; add a new one instead.
Can I take company files home?
Keep what was sent to you, like your pay stubs, schedule and messages to you. Do not copy company systems or other people's records you may not take, and do not record people secretly. A lawyer can tell you what applies to you.
Educational only. Not legal advice.